The Top 5 Privacy Protection Tips for Your Business

Hand up with open palm on blue background. Stop concept.If you stay on top of the news, you’ll understand that protecting business data can seem like a losing battle. Stories of organizations large and small falling victim to data breaches and identity theft fill the headlines. And if big companies with massive budgets can have their information compromised, so can your small business. But that doesn’t mean you should give up on trying to keep your information secure. We’ve compiled a list of the top five privacy protection tips to help you out.

1. Purge Expired Information

Keeping old documents and media around is a huge security risk. Fortunately, you don’t have to hold on to confidential information forever. Federal and provincial laws require secure final disposition of documents and media containing personally identifiable information. A shredding and destruction provider can streamline the purge process for you and ensure secure destruction of expired paper files, backup tapes and hard drives.

2. Store Confidential Documents Off-Site

The documents you have to keep should be protected from unauthorized access. Don’t assume records stored in your office are immune from theft. Insider theft of business information is on the rise.

Any files that contain sensitive personal, medical or financial data should be stored off-site. A commercial records centre is the ideal storage location for them. It features integrated systems to keep your business documents safe and secure, such as:

  • 24-hour security surveillance
  • Controlled card-key access
  • Climate control
  • State-of-the-art alarm technology

The facility is staffed by screened records management professionals who maintain a strict chain of custody for your documents at all times.

3. Backup Your Data

A hacker can steal your data in an instant. Imagine not having access to contracts, customer files and financial records. Make sure your company has a consistent backup schedule, so it can quickly restore lost data. Also, avoid storing your backup media on-site. The portability of tapes and hard drives make them especially vulnerable to theft. Instead, choose a reliable off-site data protection service.

4. Pay Attention to Security Updates

 The security alerts that pop up on your computer are easy to ignore, especially if you have ten other priorities on your to-do list. But taking the time to update the security patches on your business applications helps you avoid potential costly and time consuming legal consequences of a data breach. Extend the same vigilance to making sure your virus and malware software is also up to date.

5. Shred Regularly

Scheduled shredding of paperwork is one of the most effective ways to protect customer and client privacy. Unfortunately, it’s easy to procrastinate doing the tedious task of document shredding when in-house methods are used. Office paper shredders are sluggish, unreliable and insecure.

A NAID AAA Certified mobile shredding service remedies this problem. Locked shredding consoles are placed throughout your office, allowing confidential documents to be securely discarded while preventing them from being removed. On a scheduled or as- needed basis, the contents of your consoles are collected and your documents are shredded on-site at your business for a more reliable and secure privacy protection solution.

By following these five privacy protection tips your company can keep data breach and identity theft risks at bay.

Shred Guard provides privacy protection solutions to businesses throughout Atlantic Canada. For more information, please contact us by phone or complete the form on this page.

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