Besides the 143 million Americans affected by the Equifax breach, it’s estimated that 100,000 Canadians also had their personal information compromised. Although we may never understand the full extent of the damage, one thing is for sure: having a privacy protection plan is a must. In this blog, we offer five lessons to learn from the Equifax breach.
Many believe Equifax was a sitting duck; that it was only a matter of time before an organization in the data collection business would be breached. The truth is, any company is vulnerable to a data breach. And it’s not just large corporations that are at risk; small businesses are increasingly being targeted by a wide range of threats.
When it comes to data security, don’t try to manage it alone. Every company needs buy-in from its employees as well. Educate your staff about security risks and provide them with data security strategies and tools.
Gone are the days when cyber criminals stole your data and vanished. Now they use ransom ware to hold your data hostage. Then, unless you pay the amount they demand, your customer files, financial records and other data are at the mercy of criminals. As a result, it’s important to have a consistent backup schedule. That way, if your data is stolen, you have options to remedy the situation. Make sure to also protect your backup media off-site with a data protection solution.
Not every threat is digital. Thieves also steal hard copy files and documents. If you store yours in a commercial records centre they will be professionally protected. A records centre features the following systems to keep your business records safe and secure:
The facility is staffed by screened records management professionals who maintain a strict chain of custody process for your documents at all times.
A dumpster filled with negligently discarded records is an easy target for an identity theft and business fraud criminal. When your documents reach a final disposition date, always use a NAID AAA Certified shredding service to make sure they are destroyed securely and according to provincial and federal privacy laws. Your shredding provider will give you a Certificate of Destruction documenting the day and time of destruction.
Use these five lessons to ensure your documents and data are safe and secure.
Shred Guard provides privacy protection solutions to businesses throughout Atlantic Canada. For more information, please contact us by phone or complete the form on this page.