Keeping Your Non-Paper Information Secure

In today’s business environment, privacy and confidentiality are more important than ever. Professional storage and destruction of documents and files prevents sensitive data from falling into the wrong hands. But it’s not only paper records that have to be securely stored and destroyed; sensitive data that’s not stored on paper also needs to be protected with the same strict attention to security and chain of custody. Here are several tips for keeping your non-paper information secure:

Go Off-Site

It’s a challenge protecting your information when you have limited internal resources and are short on time. A secure records storage service prevents your corporate information from being stolen and misused. Paper and non-paper records are stored off-site in a commercial records center equipped with the following features:

  • 24-hour security surveillance
  • Controlled card key access
  • State-of-the-art alarm monitoring

Screened and bonded information management professionals manage, track and deliver your information following strict chain of custody protocols at all times.

Digital Media Destruction

Hard drives, tapes, CDs and other portable media devices store large quantities of confidential data. Unfortunately, erasing them doesn’t make the data irretrievable; only physical destruction eliminates the digital information entirely. A National Association of Information Destruction (NAID) AAA Certified digital media destruction service uses specialized equipment to shred media and electronic devices into small particles, rendering them impossible to reconstruct. A Certificate of Destruction is issued when your media is destroyed.

Inventory and Product Destruction

Without a secure destruction solution, unwanted and unneeded non-paper items can return to the marketplace, damaging your business reputation and causing serious liability issues. The following inventory and product items are coveted by criminals for brand theft and counterfeiting purposes:

  • Out-of-date stock
  • Recalled products
  • Branded promotional and marketing materials

In addition to needing secure and reliable chain of custody processes during their disposal, these items may contain hazardous or toxic materials, so they should also be disposed of safely and carefully. A professional product destruction service ensures that both hazardous and non-hazardous items are destroyed and recycled in an environmentally sustainable manner. Non-toxic products are shredded before entering the recycling process. In the event that material is considered dangerous, it’s shredded before entering an incinerator.

Use a professional records storage and information destruction service to protect your non-paper information as well as your documents and files.

Shred Guard provides NAID AAA Certified shredding and destruction services for businesses throughout Atlantic Canada. For more information, please contact us by phone or complete the form on this page.

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