The Benefits of On-Site Document Destruction

On-Site Mobile Shredding

In-house shredding is a cumbersome, risk laden, and costly process, which makes having your documents professionally destroyed a no-brainer. Some paper shredding companies offer several service options tailored to your business needs, including document destruction on-site at your business. Here are the benefits of on-site document destruction.

Time and Cost Savings

On-site document destruction saves you time and money. A mobile shredding truck arrives at your business and quickly destroys your documents. Hundreds of pounds of paper can be shredded in a fraction of the time it takes to destroy documents in-house. Besides eliminating the cost of buying, operating and repairing an office shredder, on-site document destruction saves valuable employee time that can be focused on revenue generation rather than standing over a shredder.

Disposal Verification

On-site shredding offers one hundred percent verification of the document disposal process. Since sensitive information never leaves your premises, you can watch as your documents are collected by a background-screened and bonded shredding technician and taken to a mobile shredding vehicle for destruction. During the shredding process, a closed-circuit monitor lets you witness the destruction of your documents in real time.

Privacy Protection

On-site shredding also upholds the privacy of your client files, employee records, financial documents and any other sensitive information that must be destroyed. A strict chain of custody is followed and documented, beginning with the file disposal process up through recycling of all shredded material. Locked shredding consoles are placed in your office, letting confidential documents be securely discarded while preventing them from being removed. On a scheduled or as needed basis, the contents of your consoles are collected and your documents are shredded on-site at your business. The best shredding services mix your company’s shredded documents are with tons of shredded paper from other businesses as an added measure to protect your information from identification or reconstruction.

A NAID AAA Certified mobile shredding provider provides a deeper level of protection, so always look for and verify this certification. The National Association of Information Destruction (NAID) is a non-profit, standard-setting body for the information destruction industry. AAA Certification is a voluntary program for companies that provide information destruction services which verifies, though unannounced audits, that they meet the strict information disposal standards established by NAID. During each audit, the following areas are assessed:

  • Operational and facility security
  • Information destruction processes
  • Employee hiring practices
  • Insurance liability coverage

These rigorous examinations ensure that your information is being destroyed according to the highest standards in the shredding and destruction industry

Environmental Stewardship

If you choose a document destruction provider that recycles 100% of the paper they shred, on-site shredding helps your business combine environmental sustainability with privacy protection. Your shredded material, once thoroughly mixed with that of other companies, is baled and sent to a trusted recycling partner to be made into new paper products.

Legal Compliance

 If your organization’s records retention and privacy protection practices come into question, having proof that you properly destroyed your documents can reduce or eliminate your liability. Top-notch on-site shredding companies give you a Certificate of Destruction noting the data, time and method of destruction, each time your files are shredded, proving your compliance with provincial and federal regulations.

On-site document destruction offers immense privacy protection, environmental sustainability, legal compliance and cost benefits for your company. It’s a real no-brainer!

Shred Guard provides NAID AAA Certified mobile document destruction services to businesses throughout Atlantic Canada. For more information, please contact us by phone or complete the form on this page.

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