The adage, “One man’s trash is another man’s treasure” may be an overused cliché, but in today’s world it is a serious reality. The black market for stolen information has never been as large as it is now. And it’s not just electronic data that is being targeted by thieves. Dumpsters and waste bins are easy targets for local criminals hoping to lift credit card numbers, bank account information and other personal data. Businesses are especially vulnerable given the volume of sensitive information that may be tossed out on a daily basis.
Depending on the type of business and the industry within which it operates, sensitive and confidential information can run the gamut. As a rule of thumb, any documents containing personally identifiable information belonging to customers or employees should be securely destroyed at the end of required retention periods. Your business may also have files that contain:
Industry-specific regulations may also incorporate precise retention and final disposition requirements. It is always wise to consult your legal counsel for guidance on when documents should be destroyed in order to maintain compliance for your organization.
Any paperwork that is no longer needed should be shredded on a daily basis. However, if you’re as busy as most folks you simply don’t have the time to sit in front of a shredder removing paper clips and staples, hand-feeding documents through the machine, and most likely unclogging paper jams. And even then, your confidential information may not be shredded to a particle size that renders it completely unreadable.
Incorporating a regular, professional paper shredding solution can save valuable time and ensure that all of your documents are completely destroyed. Lockable, secure shredding consoles are placed throughout your office, providing strategic collection points for any sensitive documents that need to be securely disposed of. Whole files can be dropped within a shredding console in a matter of seconds without the hassle of removing staples, paper clips and sticky notes. On a scheduled basis, your professional document shredding provider arrives at your office, collects all material within your shredding console and destroys it on-premises with a mobile shredding vehicle.
For businesses that utilize primarily electronic documents during daily workflow processes, it may not be necessary to incorporate a scheduled shredding solution. However, various factors can require the periodic purging of hardcopy documents:
Your document shredding provider should also be able to offer a solution for securely disposing of any expired business files. Shredding bins and consoles can be strategically placed within your office prior to your purge project, thereby facilitating expedient and secure document disposal.
Shred Guard provides professional document shredding solutions to businesses throughout Newfoundland, New Brunswick, Prince Edward Island and Nova Scotia. To find out more, please contact us by phone or complete the form on this page.